Library Procedures

  1. Registration: On their first visit to the library, researchers are required to complete a registration form and provide identification.


  2. Permitted Items:
    • Pencil/Paper
    • Notecards and Legal Pad/Notebook
    • Laptop, Cell Phone (ringer off)
    • Digital Camera/Scanner (with prior approval from archivist)
    • Sweater or light jacket for indoor use


  3. Items Not Permitted
    • Pens, Markers, Highlighters
    • Backpack, Briefcase/Laptop Bag
    • Food/Drink 
    • A no-smoking policy is in effect throughout the entire building
    • Coat/Umbrella
    • Large Purse/Tote


  4. Collections: All library and archive materials are non-circulating and must be consulted in the reading room.  No library materials may be taken from the reading room.  Researchers may request materials from the archive by filling out an order form with the collection name and box/folder numbers from the collection finding aid.  Staff members only will retrieve manuscript materials.


  5. Manuscripts:  Only one folder may be examined at a time. When using materials, maintain the exact order of folders in a box and of the items within the folder.  If a mistake in filing is suspected, alert one of the library staff.  Do not alter arrangement of items within the folders or boxes.  Materials should not be written on, leaned on, altered, folded anew, traced, or handled in any way likely to inflict damage.  When closing folders, check to make sure that all papers are clear of the crease in order to avoid damage to contents.


  6. Photocopies: Photocopies can be made at a cost of .20 per page.  Materials to be copied should be marked by tabs provided the archivist.  Do not remove items to be copied from the folder.  Use the tabs to mark desired copies and give the entire folder to the librarian to copy.  Due to the fragile nature of some of the documents, some items cannot be copied. 


  7. Copyright: It is the responsibility of the researcher not to violate the copyright laws of the United States, Title 17, U.S. Code, including copying of entire books or extensive sections of other published material.