1. Registration: On their first visit to the library, researchers are required to complete a registration form and provide identification.
  2. Permitted Items:
    • Pencil/Paper
    • Notecards and Legal Pad/Notebook
    • Laptop, Cell Phone (ringer off)
    • Digital Camera/Scanner (with prior approval from archivist)
    • Sweater or light jacket for indoor use
  3. Items Not Permitted
    • Pens, Markers, Highlighters
    • Backpack, Briefcase/Laptop Bag
    • Food/Drink
    • A no-smoking policy is in effect throughout the entire building
    • Coat/Umbrella
    • Large Purse/Tote
  4. Collections: All library and archive materials are non-circulating and must be consulted in the reading room. No library materials may be taken from the reading room. Researchers may request materials from the archive by filling out an order form with the collection name and box/folder numbers from the collection finding aid. Staff members only will retrieve manuscript materials.
  5. Manuscripts: Only one folder may be examined at a time. When using materials, maintain the exact order of folders in a box and of the items within the folder. If a mistake in filing is suspected, alert one of the library staff. Do not alter arrangement of items within the folders or boxes. Materials should not be written on, leaned on, altered, folded anew, traced, or handled in any way likely to inflict damage. When closing folders, check to make sure that all papers are clear of the crease in order to avoid damage to contents.
  6. Photocopies: Photocopies can be made at a cost of .20 per page. Materials to be copied should be marked by tabs provided the archivist. Do not remove items to be copied from the folder. Use the tabs to mark desired copies and give the entire folder to the librarian to copy. Due to the fragile nature of some of the documents, some items cannot be copied.
  7. Copyright: It is the responsibility of the researcher not to violate the copyright laws of the United States, Title 17, U.S. Code, including copying of entire books or extensive sections of other published material.

Digital Camera Use

All readers who request to use personal digital cameras to photograph Woodrow Wilson Library materials must notify staff of items being photographed each time they intend to use a personal camera and sign this agreement form (to be renewed every calendar year). In doing so, researchers agree to the following conditions:

  • Library materials must be handled with care as described in the Reading Room rules.
  • Use of a flash, outside lights, scanners, tripods, templates, or other equipment is prohibited. The use of a unipod is allowed.
  • Photographs may be used only for personal reference and research purposes.
  • Images may not be published or broadcast in any media or displayed online without permission of the Woodrow Wilson Library.
  • Images may not be added to the holdings of another library or archival repository.
  • Researchers who require high-quality images for publication or broadcast should contact the archivist.
  • Photography of other researchers or library staff is prohibited.
  • The researcher accepts full responsibility for determining whether or not U.S. copyright law protects the materials being copied and whether or not his or her use exceeds the limits of fair use.
  • The researcher will adhere to any and all of the restrictions that govern the research use of a specific collection.
  • The Woodrow Wilson Library reserves the right to prohibit the photographing of any of its collections.

NOTICE: WARNING CONCERNING COPYRIGHT RESTRICTIONS The copyright law of the United States (Title 17, United States Code) governs the making of photocopies or other reproductions of copyrighted material. Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specific conditions is that the photocopy or reproduction is not to be “used for any purpose other than private study, scholarship, or research.” If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of “fair use,” that user may be liable for copyright infringement. This institution reserves the right to refuse to accept a copying order if, in its judgment, fulfillment of the order would involve violation of copyright law.

Collection Name Brief Description (include box/folder number) Today's Date