Usage Guidelines & Transcription Conventions

Usage Guidelines

The copyright law of the United States (Title 17, United States Code) governs the making of reproductions of copyrighted material. Under certain conditions specified in the law, libraries and archives are authorized to furnish a reproduction. One of these specified conditions is that the reproduction is not to be "used for any purpose other than private study, scholarship or research." If an individual uses a reproduction for purposes in excess of "fair use," that individual may be liable for copyright infringement.

Users of the Wilson eLibrary agree to comply with the terms and conditions of this notice. They further agree to request permission of the Woodrow Wilson Presidential Library if they plan to publish, broadcast, or otherwise distribute any reproductions obtained from the eLibrary and to indemnify and hold harmless the Presidential Library if their use of any such copies gives rise to any third-party claims. For more information, see the United States Copyright Office website at

Transcription Conventions

Transcription procedures for documents appearing in the Woodrow Wilson Presidential Library eLibrary are derived from the professional standards set by the Association of Documentary Editing. Transcriptions will resemble as closely as possible the format and content of the original document, retaining punctuation, spelling, grammar, and only those authorial additions and deletions that change the meaning of the document. When the intent of the author is ambiguous, modern practice will be followed. Names of people and places will retain the author's original spelling in the text of documents. Regularized names will be used in document headings and incorporated in electronic code for searching purposes. Complete names will always appear in the biographical sketches.

Documents are proofread and corrected before being uploaded into the eLibrary.  When available, annotation to provide context or clarification for a document will appear in endnotes, which are linked to the appropriate location in the text. Source notes describing the text type and location of the original document appears in a note at the end of the transcription.